S&S Billing Suite · Effective Date: 12 August 2026
These Terms of Use & Disclaimer ("Terms") govern the download, installation, licensing, and use of S&S Billing Suite ("the Software"), provided by S & S Associates, having its place of business at Ashok Nagar, Medahalli, Bengaluru, Karnataka, India ("S&S Associates", "we", "us", "our"). By downloading, installing, activating, or using the Software, the individual or business entity doing so ("Client", "you") agrees to be bound by these Terms. If you do not agree, you must not install or use the Software.
These Terms are in addition to, and should be read together with, the Billing Suite Privacy Policy, the Billing Suite Refund Policy, and any engagement letter, retainer agreement, or Master Service Agreement separately executed between the Client and S&S Associates. In the event of a direct conflict between these Terms and a signed engagement document specific to the Client, the signed document shall prevail solely on the point of conflict.
The Software is a Windows desktop application for GST-compliant invoicing and related business record-keeping, delivered as a single downloadable installer. New versions are downloaded and installed manually by the Client when released.
Subject to these Terms and to a valid, active subscription, S&S Associates grants the Client a limited, non-exclusive, non-transferable, revocable licence to install and use the Software on the Client's own device(s), solely for the Client's own internal business purposes. The Software is licensed, not sold. S&S Associates and its licensors retain all right, title, and interest in and to the Software, including all intellectual property rights therein. No rights are granted other than those expressly stated in these Terms.
The Client shall not: reverse-engineer, decompile, or disassemble the Software except to the extent such restriction is prohibited by applicable law; resell, sublicense, rent, or distribute the Software to any third party; remove or alter any proprietary notices; or use the Software for any unlawful purpose.
Access to the Software is activated using a 16-character product key issued by S&S Associates on payment or renewal, entered once within the Software.
Once signed in, the device is remembered and re-authentication is not required unless the licence lapses or the device has not checked in for an extended period.
If a subscription is not renewed and the licence becomes inactive or expired, the Client may still view and export all existing data (invoices, customers, products, and the audit trail); only new create, edit, or delete actions are blocked until the licence is renewed. No data is ever deleted or hidden due to a lapsed subscription.
Fees, billing cycles, and renewal terms are as communicated by S&S Associates at the time of subscription or as set out in a separate engagement/retainer document. S&S Associates reserves the right to revise subscription pricing prospectively, with reasonable notice before it takes effect on renewal.
The Client is solely responsible for the accuracy and completeness of all data entered into the Software, including GSTIN details, invoice line items, tax rates, and customer information, and for ensuring that its use of the Software complies with applicable GST law and other regulatory requirements.
The Client is solely responsible for safeguarding its own device, sign-in credentials, and product key, and for maintaining its own backups. The optional Google Drive backup feature is a convenience, not a guarantee — see Section 8.
The Client is responsible for reviewing invoices, credit notes, and debit notes generated by the Software before issuing them to its own customers.
The Software is a billing and record-keeping automation tool. It performs GST calculations (CGST/SGST or IGST, as applicable) and surfaces informational deadlines (such as input-tax-credit timelines) based on configured business and customer details and on general rules built into the Software. Nothing generated, calculated, or surfaced by the Software constitutes legal, tax, or professional advice, and it does not substitute for the judgment of a qualified professional. The Client remains solely responsible for the correctness of its tax positions and regulatory filings, and is encouraged to consult a qualified professional — including S&S Associates directly under a separate professional engagement — on any specific matter.
The Software relies on limited third-party services to function: Supabase (authentication and licence verification), Google Drive (optional backup, only if the Client connects it), and api.qrserver.com (UPI QR code generation on invoices, only if a UPI ID is configured). These are independent third parties, not affiliates of S&S Associates. S&S Associates does not control, and is not responsible for, the availability, performance, security practices, or terms of service of these third parties. Interruption or discontinuation of any such third-party service may affect the corresponding feature of the Software.
Google Drive backup, where used, operates directly between the Client's device and the Client's own Google account under Google's own terms; S&S Associates has no access to that connection or the backed-up data, and bears no responsibility for its content, security, or availability.
Cancellation of an invoice within a configurable time window is an application-level policy of the Software, not a mechanism recognised under GST law; a cancelled invoice number is never reused. Credit notes and debit notes are independently numbered and calculated from a snapshot of the original invoice line at the time it was issued, so that later changes to a product's price or a customer's details do not retroactively alter an already-issued document. The Client is responsible for ensuring that its use of cancellations, credit notes, and debit notes complies with the Central Goods and Services Tax Act, 2017 and rules made thereunder, including applicable timelines for issuance and input-tax-credit claims.
All business data (invoices, customers, products, and business profile) is stored locally on the Client's own device. S&S Associates does not hold, and cannot recover, this data on the Client's behalf. Loss of the Client's device, its storage, or its local database file — through hardware failure, theft, accidental deletion, malware, or otherwise — may result in permanent loss of data. The Client is strongly encouraged to enable the optional Google Drive backup feature and to maintain its own independent backup practices. S&S Associates disclaims all liability for data loss arising from the Client's failure to maintain adequate backups.
The local SQLite database file underlying the Software can, like any file on the Client's device, be opened, edited, or deleted outside the Software using external tools. Any such manual tampering with, or external modification of, the database file bypasses the Software's built-in safeguards, including the append-only audit trail, and S&S Associates' assurances regarding the integrity of the audit trail and of the Client's data apply only to data as maintained through the Software itself, not to data altered outside it.
The Software is provided on an "as is" and "as available" basis, without warranties of any kind, whether express, implied, or statutory, including but not limited to implied warranties of merchantability, fitness for a particular purpose, non-infringement, or that the Software will be uninterrupted, error-free, or fully compliant with every future regulatory change without a corresponding update. S&S Associates does not warrant that the Software will meet the Client's specific requirements.
Depending on the release, the Windows installer or executable may not always be code-signed with a recognised publisher certificate, in which case Windows SmartScreen may display a warning on first run. The Client should verify that it has downloaded the Software from an official S&S Associates source (this website, or a link provided directly by S&S Associates) before proceeding past any such warning.
To the maximum extent permitted by applicable law, S&S Associates, its partners, and employees shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, revenue, data, or business opportunity, arising out of or in connection with the Client's use of, or inability to use, the Software, even if S&S Associates has been advised of the possibility of such damages.
To the maximum extent permitted by applicable law, S&S Associates' aggregate liability arising out of or in connection with the Software and these Terms shall not exceed the total subscription fees paid by the Client to S&S Associates for the Software in the twelve (12) months immediately preceding the event giving rise to the claim.
Nothing in these Terms limits or excludes liability that cannot be limited or excluded under applicable law, including liability for fraud or wilful misconduct.
The Client agrees to indemnify and hold harmless S&S Associates, its partners, and employees from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in any way connected with the Client's data entered into the Software, the Client's use of the Software in violation of these Terms, or the Client's violation of any applicable law, including GST law, in connection with invoices, credit notes, or debit notes issued using the Software.
All intellectual property rights in the Software, including its source code, design, branding, and documentation, are and shall remain the exclusive property of S&S Associates. No provision of these Terms transfers any such rights to the Client. Any business logo or branding uploaded by the Client into the Software for use on its own invoices remains the Client's property.
S&S Associates may, from time to time, release updated versions of the Software, which the Client must download and install manually. S&S Associates may modify, add, or remove features in future versions, and will use reasonable efforts to preserve compatibility with the Client's existing local data across updates.
S&S Associates may suspend or terminate the Client's licence to use the Software in the event of non-payment, breach of these Terms, or misuse of the Software. Upon termination, the Client's right to create, edit, or delete data through the Software will cease, subject to the same data-preservation approach described in Section 3 for a lapsed subscription. The Client may discontinue use of the Software at any time; local data on the Client's device is unaffected by such discontinuation and remains the Client's own property and responsibility.
The Software is not a hosted or cloud service; there is no S&S Associates server in the data path other than for sign-in and licence verification. If S&S Associates were to cease operations, an already-installed copy of the Software would continue to function for local invoicing; only sign-in/licence checks and the optional Google Drive backup feature would be affected.
These Terms shall be governed by and construed in accordance with the laws of India. Subject to any separate dispute-resolution clause in a signed engagement document between the parties, any dispute arising out of or in connection with these Terms or the Software shall be subject to the exclusive jurisdiction of the courts at Bengaluru, Karnataka.
Entire agreement: these Terms, together with the Privacy Policy and any applicable signed engagement document, constitute the entire agreement between the Client and S&S Associates regarding the Software, and supersede any prior understanding on the subject.
Severability: if any provision of these Terms is held invalid or unenforceable, the remaining provisions shall continue in full force and effect.
No waiver: failure by S&S Associates to enforce any provision of these Terms shall not be construed as a waiver of that or any other provision.
Assignment: the Client may not assign or transfer its rights under these Terms without S&S Associates' prior written consent. S&S Associates may assign these Terms in connection with a merger, acquisition, or sale of assets.
Force majeure: neither party shall be liable for any failure or delay in performance due to causes beyond its reasonable control.
Amendments: S&S Associates may update these Terms from time to time; material changes will be notified through the Software or by email, and continued use after such notice constitutes acceptance of the revised Terms.
S & S Associates
Ashok Nagar, Medahalli, Bengaluru, Karnataka, India
Website: s-and-s-associates.in
Email: info@s-and-s-associates.in